How Small Hotels, Motels, B&Bs, & Airbnbs Streamline their Finances

Running a small hotel, motel, bed and breakfast, or Airbnb rental is about creating unforgettable guest experiences, from charming stays to seamless bookings. But behind the scenes, managing the business side—legal setup, finances, and taxes—can distract from delighting your guests. With over 50 years of combined experience in project management and financial services, we offer tailored startup services, bookkeeping, and tax planning to help hospitality owners and Airbnb hosts like you succeed. Our affordable starter plans—incorporation, basic bookkeeping, bank account, and payroll setup—along with our tax planning and prep, keeps your property organized, compliant, and profitable.

Startup Services: Building a Strong Hospitality Business

Hospitality businesses and Airbnb hosts face unique challenges, like managing seasonal bookings, short-term rental regulations, and guest expectations. Our startup services are designed for your industry:

• Incorporation: We guide you through forming a business structure to meet your needs to protect personal assets, crucial for hoteliers or Airbnb hosts handling liabilities like guest safety or property damage, especially for high-value rentals.
• Basic bookkeeping: Track revenue from room bookings, Airbnb payouts, event rentals, or add-on services (e.g., breakfast or guided tours) with cloud-based tools tailored for hospitality and short-term rental cash flow.
• Bank Account Setup: Keep guest payments and business expenses separate with a dedicated account, simplifying financial management for reservations, Airbnb fees, or vendor payments.
• Payroll Setup: Manage wages for staff like housekeepers, front desk clerks, or property managers with an easy-to-use payroll system, ensuring compliance with labor laws and tip reporting for hotels, B&Bs, or Airbnb co-hosts.

Bookkeeping: Keep Your Hospitality Finances in Check

Small hotels, motels, B&Bs, and Airbnb hosts deal with fluctuating income from peak seasons or short-term stays and diverse expenses like linens, cleaning, and marketing. Our bookkeeping services, including the basic bookkeeping in our starter plans, keep you organized:

• Track Revenue Streams: Monitor income from room bookings, dining, gift shop sales, or Airbnb payouts, ensuring accurate records across platforms like Booking.com, Airbnb, or Vrbo.
• Manage Expenses: Categorize costs for supplies (e.g., toiletries, cleaning products, or decor), maintenance, or marketing campaigns, vital for maintaining profitability in competitive markets..
• Real-Time Insights: Access financial data anytime to optimize room rates, plan off-season promotions, or manage Airbnb cleaning fees, helping you boost guest satisfaction and revenue.

Tax Planning and Preparation: Maximize Hospitality Savings

Hospitality businesses and Airbnb hosts have unique tax opportunities, but navigating deductions and local regulations can be complex. Our tax services help you save:

• Leverage Deductions: Claim write-offs for business expenses like furniture, linens, marketing, or renovations, like an Airbnb host we helped save $8,000 by deducting a new hot tub and staging costs.
• Handle Occupancy Taxes: Ensure accurate reporting of local lodging taxes, a critical requirement for hotels, B&Bs, and Airbnb hosts, to avoid penalties and comply with municipal regulations.
• Stay Compliant: Our integration with basic bookkeeping provides precise records for IRS filings, tailored to cash-basis accounting common in hospitality and compliant with state tourism and short-term rental regulations.

Why Hospitality Owners and Airbnb Hosts Benefit

• Save Time: Focus on guest experiences, property improvements, or Airbnb guest communications, not paperwork. A B&B owner we worked with saved 10 hours a month using our basic bookkeeping and payroll setup to manage seasonal staff.
• Stay Compliant: Meet IRS, state, and local regulations, crucial for hospitality businesses and Airbnb hosts handling occupancy taxes, short-term rental permits, and guest safety standards.
• Grow Your Business: Reinvest tax savings into upgrades like modern booking systems, enhanced amenities, or marketing to attract more guests year-round, whether for your motel or Airbnb listing.

Get Started Today

Don’t let administrative tasks dim the charm of your small hotel, motel, bed and breakfast, or Airbnb rental. Our affordable starter plans (incorporation, basic bookkeeping, bank account, and payroll setup) and expert bookkeeping and tax services are designed to keep your hospitality business thriving. Contact us for a free consultation or visit our pricing page and start building a business as welcoming as your guest experience.

Focus on hospitality, not headaches—launch and grow with confidence.